Sponsorship Frequently Asked Questions
Q. What types of sponsorship packages are available?
A. A variety of options are available including, Elite - $5,000 Annual Sponsorship, Premier– $3,000 Annual Sponsorship, and Event –$1,000 per program. Please see details of the benefits for each option here [link]. In addition to annual and event sponsorships, we will be happy to collaborate on targeted sponsorships for webinars, breakfast or lunch at events, specific keynotes or panels, or special events.
Q. Tell me more about the SoCal HIMSS Chapter?
A. HIMSS North America represents nearly 70,000 individual members, 630 corporate members, and over 450 non-profit organizations. The SoCal HIMSS is a tax-exempt, 501(c) (6) non-profit organization and is one of more than 50 affiliated chapters of HIMSS, the largest healthcare information systems professional organization in the nation. The Southern California Chapter spans Los Angeles, Orange, San Diego, Santa Barbara, Imperial, Kern, Riverside, San Bernardino and Ventura counties and is one of the largest and most active chapters in the country with approximately 2,600 members.
Q. How many attendees are expected at your events?
A. A typical event attracts around 200-250 attendees with the CIO Forum exceeding 300+.
Q. How many events do you hold annually?
A. We hold 5 core events annually:
- CIO Forum
- Privacy & Security Forum
- Annual Healthcare IT Conference
- Clinical Informatics Summit
- Patient Experience Forum
Q. How can I sign up as a sponsor?
A. If you want to learn more or pay for your sponsorship, please visit the website: http://socal.himsschapter.org/sponsor-program-2 which allows you to make a payment directly on the site.
Q. What is your fiscal year?
A. Our fiscal year starts in July and ends in June, however, annual Elite and Premier sponsorships are in effect for 12 months from the date of payment.
Q. How can I secure a speaking slot at a core event?
A. Sponsorship does not translate into speaking slots, though you do get an exhibitor table and an ability to display and discuss your products/solutions at these events. Opportunity to introduce a speaker is limited and managed on a case-by-case basis by each conference planning committee.
Q. What does the speaker introduction include?
A. The vendor speaker introduction is limited to 5 minutes (on a first-come first-serve basis and coordinated by the chair of the event) where you introduce the company/product and invite people who are interested to stop by for a demo or conversation during breaks. This is not formal, but it follows this format:
- Personal Introduction (1 minute) - who you are, what you do at the company.
- Company Introduction (1 minute) - overview of the company
- Product Information (1 minute) - what does your product do
- Table Information (1 minute) - Where you are located, what demos, raffles, offers, etc. you are promoting today
- Speaker Introduction (1 minute) - Read the prepared speaker introduction (prepared by SoCal HIMSS)
Q. How can I contribute to the quarterly newsletter?
A. Elite sponsors can contribute content driven experiential articles for our sponsor’s corner. These articles are typically around experiences our sponsors’ clients have had relative to utilizing their products or services. They can also be referencing important information that members need to be aware of for their business. Please send an email to email@example.com for more information about newsletter articles.
Q. Can I get the attendee list for past events?
A. Attendee lists are only provided to sponsors (as appropriate) after the event. Please note that it includes name, job title and company, but no contact information per HIMSS policy.
Q. How and with whom do I coordinate event logistics such as shipment address, show hours (setup and breakdown), access to internet etc.?
A. Typically logistics are finalized a few weeks prior to the event. Generally, set-up is at 7:00am and break-down is at 3:00pm. Joanne Underwood (firstname.lastname@example.org) can assist you with logistics and other related questions.
Q. What if my company wants to pay by check?
A. We can provide you with an invoice at your request. Contact Joanne Underwood (email@example.com).
Q. How do I register my attendees for this event?
A. When we receive the payment we will send you a confirmation along with the registration code and instructions.
Q. What is the size of the booth?
A. Standard 6 ft table is provided. Some tables will have room behind for a pop-up banner or back-drop, but not for a booth.
Q. Can I get the chapter’s W-9 for tax purposes?
A. The W-9 will be sent to you along with your payment confirmation and registration instructions.
Q. Can sponsors give away drawing items at this event?
A. Yes, giveaways are appreciated. You may choose to draw a name and contact the winner on your own, or to draw before the audience at a break during the program.