Sponsorship Frequently Asked Questions

Q. What types of sponsorship packages are available?

A. See below:

 Annual SponsorshipProgram OnlyWebinar OnlyLunch (Core event only)
Special Recognition at core program(s)xx x x
(Named  and Webinar Sponsor limited to one selected program)
Opportunity to introduce speaker at 1of the 4 core program(s) per yearxx  
(Named and Webinar Sponsor limited to one selected program)
Company logo, description and website link displayed all year on So Cal HIMSS websitexx x 
Up to two complimentary registrations at each core program *xxx  
(Named Sponsor limited to one selected program)
Up to four complimentary registrations at each core program *x    
Up to three complimentary registrations at each core program * x   
Up to two complimentary registrations for the core program *  x  
Up to two complimentary registrations for one associated core program *   x 
One complimentary registration for one associated core program*    x
Company logo displayed on back of core program agenda if applicablexx
(Named Sponsor limited to one selected program)
Company logo displayed on PowerPoint with other sponsors at the beginning of each of the 4 core programsxx x  
(Named Sponsor limited to one selected program)
Opportunity to address members and introduce your company's solutions/products at 1 of the 4 core programsx    
Opportunity to contribute 500 word article in Quarterly Newsbrief “Sponsor Corner”x    
Opportunity to present customer driven case study highlighting your product/solution on one of the pre-conference Webinar(s)   x 
Vendor table at core program(s) *4 core programs for Elite *; *2 core programs for Premier*; *1 core program for Event*xx  

Q. Tell me more about the SoCal HIMSS Chapter?

A. HIMSS enters its 55th year in operation with over 61,000 individual members, 640 corporate members, and over 450 non-profit organizations.  The SoCal HIMSS is a tax-exempt, 501(c) (6) non-profit organization and is one of more than 50 affiliated chapters of HIMSS, the largest health care information systems professional organization in the nation.  The Southern California Chapter spans Los Angeles, Orange, San Diego, Santa Barbara, Imperial, Kern, Riverside, San Bernardino and Ventura counties and is one of the largest and most active chapters in the country with approximately 2,600 members. 

Q. How many attendees are expected at your events?

A. A typical event attracts around 200-250 attendees with the CIO forum exceeding 300+.  Our first event for the year was completely sold out.

Q. How many events do you hold annually?

A. We hold 5 core events annually:

10th Annual CIO Forum | November 15, 2017 at Richard Nixon Library, Yorba Linda

7th Annual Privacy & Security Forum | January 25, 2018 at City of Hope

Annual Healthcare IT Conference | April 20, 2018 at California Endowment, Los Angeles

10th Annual Clinical Informatics Summit | May 18, 2018 at Beckman Center, Irvine

Patient Engagement Event | TBA in San Diego

Non-core events (not included in annual sponsorship):

4th Annual Charity Golf Event | October 27, 2017 at Arroyo Trabuco Golf Club, Mission Viejo

CA State HIT Day | TBA May 2018 in Sacramento

Q. How can I sign up as a sponsor?

A. If you want to learn more or pay for your sponsorship, please visit the website: http://socal.himsschapter.org/sponsor-program-7 which allows you to make a payment directly on the site. 

Q. What is your fiscal year?

A. Our fiscal year starts in June and therefore the sponsorships follow the same yearly cycle. However, annual Elite and Premier sponsorships are in effect for 12 months from the date of payment.

Q. How can I secure a speaking slot at a core event?

A. Sponsorship does NOT translate into speaking slots, though you do get a vendor table and an ability to display/show your products/solutions at these events. HIMSS members want to hear from others on their success/challenges and experiences.  You might be able to get speaking time, if you have a customer speaking. Additionally, Elite sponsors can contribute content driven experiential articles for our sponsor’s corner. These articles are typically around experiences our sponsors’ clients have had relative to utilizing their products or services. They can also be referencing important information that members need to be aware of for their business. Please send an email to himsssocal@gmail.com for more information about newsletter artlcles. 

Q. Can I get the attendee list for past events?

A. Attendee lists are only provided to sponsors (as appropriate) AFTER the event.  Please note that it includes, name, job title and company… but no contact information.

Q. How and with whom do I coordinate event logistics such as shipment address, show hours (setup and breakdown), access to internet etc.?

A. Typically logistics are finalized a week or so prior to the event.  Generally set-up is at 7:00am and break-down is at 3:00pm.  Joanne Underwood (joanne@joanneunderwood.com) can assist you with logistics and other related questions.

Q. What if my company wants to pay by check?

A. We can provide you with an invoice at your request. Contact Joanne Underwood at joanne@joanneunderwood.com.  

Q. What does the speaker introduction include?

A. The vendor speaker introduction is limited to 5 minutes (on a first-come first-serve basis and coordinated by the chair of the event) where you introduce the company/product and invite people who are interested to stop by for a demo or conversation during breaks. This is not formal, but it follows this format:

  • Personal Introduction (1 minute) - who you are, what you do at the company.
  • Company Introduction (1 minute) - overview of the company
  • Product Information (1 minute) - what does your product do
  • Table Information (1 minute) - Where you are located, what demos, raffles, offers, etc. you are promoting today
  • Speaker Introduction (1 minute) - Read the prepared speaker introduction (prepared by SoCal HIMSS)

Q. How do I register my attendees for this event?

A. When we receive the payment we will send you a confirmation along with the registration code and instructions.

Q. What is the size of the booth?

A. Standard 6 ft table is provided.  Some tables will have room behind for a pop-up banner or back-drop, but not for a booth.

Q. Can I get the chapter’s W-9 for tax purposes?

A. The W-9 will be sent to you along with your payment confirmation and registration instructions.

Q. Can sponsors give away drawing items at this event?

A. Yes, giveaways are appreciated. Typically we do them at the end of the day at the mic in the main conference room.